Posted by Jim Locker (24.209.104.73) on July 06, 2003 at 23:56:34:
In Reply to: cash in form posted by Linda on July 06, 2003 at 23:55:30:
: I'm not sure how I'm supposed to use the cash in form. If I've received rent checks for 3 different units do I need to fill out separate forms for each check?
Yes. This way each check is credited to the proper tenant/unit/building.
:I assume they will then be cross referenced to the tenant forms and unit forms?
Yes.
:Also, on the tenant form there is a blank for "last pmt date" and amt due. Will this info be automatically put in when I fill out the cash in form?
Yes, both of these will be filled in automatically.
The "amt due" is something you should place in that field initially when you enter the tenant into the system. This would be the amount of rent that the tenant initially owes - as opposed to what they initially pay. For instance, if your rents are due on the first and the tenant moves in on the fifteenth, he only owes 1/2 month rent. You would place that amount in the "amt due" field. You then would credit the actual amount paid (which might be a full month) using the Cash In form. The system will handle the details and henceforth the "amt due" will reflect rents due, late fees charged, damages charged, and amounts paid.