Posted by Jim Locker (24.209.104.73) on July 06, 2003 at 22:31:06:
In Reply to: Why does it do this? posted by DaveInNY on July 06, 2003 at 22:29:18:
When you have double entry turned off, you really shouldn't use the Undeposited Funds account or any other internal accounts; to do so is pretty much meaningless.
On the various accounts pages, the transactions that are shown on the left side of the form are "open" transactions - that is, transactions that have been made but have not yet been reconciled against a statement from a bank or vendor or credit card company. You get rid of these transactions through an account balancing process on the Balance form, which is accessed from any of the Accounts pages for which it is applicable.
Now, an internal account such as the Undeposited Funds account is a virtual account, which means it has no existence outside the system. Since there is no need to reconcile it against an outside statement of account, it does not hold open transactions that logically are seen as complete. Ordinarily, when funds are transferred into an internal account as part of a double-entry transaction, those funds will be seen as "open" until a corresponding transfer of funds out of the internal account closes them. There is no balancing process (or, more properly, the balancing occurs automatically); the entire account exists only to provide a place holder for the double entry system.
Thus, when you have turned off double entry, the account has no purpose and any transactions that it sees are automatically closed. Since only open transactions are visible on the account form, no transactions will be visible for the undeposited funds account. If you wish to see these transactions, you must review the ledger for the account.